Multi-site and statewide networks
Every site counting the same way
Multi-site organizations and statewide networks have one problem in common: every location has to record the same work the same way, or the totals mean nothing. Collaborate fixes that with shared forms and lists inside an organization, and the same funder definitions in every member workspace.
Several sites, one organization
- Run each site or service line as its own program, with its own forms, roles and staff.
- People belong to the whole organization, so a child or family known to two programs is one record, not two.
- Shared lists, such as allegations or partner agencies, keep every program counting the same way.
- Form Standards add your mandated fields to every form of a given type, so no site can leave them out.
- Access is set per program, so a coordinator can be given one program and nothing else.
- Every access to sensitive records is audit-logged.
Statewide networks and coalitions
State CAC chapters and coalitions put their member centers on Collaborate. Each member center gets its own workspace, and staff can belong to several.
- Funder fields use the same definitions in every workspace, so centers report the same way.
- VOCA and NCA fields built in, and a Funder Compliance tab showing missing data per program.
- Each member's data isolated in the database itself.
- Several CAC networks built data connections with their state child welfare agency on Collaborate. See what they built
Now in pilot with the South Carolina Network of Children's Advocacy Centers: state chapters and coalitions fund and oversee their member centers, each with its own secure workspace, with statewide VOCA, NCA and HMIS reporting rolled up across them.
“It's professionalized our data collection and reporting so much. Previous to Collaborate, some of our centers were still using spreadsheets. No one was on a unified system. With Collaborate, we brought everybody together.”
Dawn MeyerIT Operations Manager, Children's Advocacy Centers of Arkansas
Who runs this way
Statewide CAC networks in Georgia, Mississippi, California, Kentucky, West Virginia, South Carolina, Illinois, New York and Arkansas.
Bringing a network over
- Existing Collaborate networks are moving to the new platform.
- Import is drag and drop, with a dry run first and an undo after.
- Network Ninja runs large migrations with you.
Security
Network Ninja is HIPAA compliant and audited annually for both HIPAA and SOC 2 Type 2. MFA can be required for every member of a workspace, and data stays on AWS in the United States.
See it configured for your programs.
Tell us how your sites or members are organized and we'll show you how it maps.